Site Coordinator

What’s it like to work for Zoetis, the world leader in animal health? Zoetis means something a little different to every colleague, but at our core, our purpose ‘to nurture the world and humankind by advancing care for animals,’ is what unites us in all our roles.

We’re a global animal health company dedicated to serving veterinarians, livestock producers and people who raise and care for farm and companion animals in more than 100 countries. And we’re excited to become a part of the Douglasville, GA, community as we build our newest manufacturing facility to support our growing monoclonal antibody and vaccine portfolios.

Position Summary:

We are currently seeking a highly organized and detail-oriented individual to join our team as Site Coordinator. The successful candidate will play a crucial role in providing comprehensive administrative support, including procurement activities, communication, colleague onboarding, and various administrative tasks. Incumbent serves as the “go-to” person for assistance with business technology, office systems, and network information. Proficiency in Microsoft Office Software and SAP Ariba, and exceptional organizational skills are vital for success in this role. The Site Coordinator will work independently on standard/recurring tasks, as well as on complex projects, assignments and tasks with guidance from leadership.

Position Responsibilities:

This role will support the SLT (Site Leadership Team). Provides administrative support to ensure efficient operation of office. 

First point of contact for site visitors. Exhibits polite and professional communication in person, and via phone, e-mail, and mail.

Manages calendars by responding to and sending out meeting requests and ensuring schedules are kept up-to-date and accurate.

Manages meeting space and coordination of schedules.  Resolves meeting conflicts and reschedules to accommodate more urgent time sensitive requests. 

Utilizes SAP Ariba to perform basic procurement activities, including Purchase Requisitions (PR), Purchase Orders (PO), vendor setup, and invoice management.

Partner with Zoetis global administrative network to align standards, share best practices, coordinate roll out of activities, and coordinate executive schedules and visits.

Supports site recruiting activities and the onboarding process for new colleagues and contract/contingent worker

Coordinate both internal and external community and volunteer events and supports internal teambuilding activities to include any site events.

Manage and coordinate special projects as required

Propose and implement process improvements to increase staff efficiency

Must be professional, self-motivated, open to growth and challenges, fast learner and a proven team player.

Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic.

Excellent project management skills and attention to detail; highly organized and able to successfully handle simultaneous priorities.

Serves as the time and attendance administrator for the site using KRONOS.

Prepares correspondence, required reports, and/or compliance/regulatory filings as needed.

Coordinates travel arrangements, meeting schedules, conference rooms, and catering, in compliance with Zoetis policies.

Responsible for site communications, including telephone calls (answering routine and non-routine questions); ingoing/outgoing mail; email; bulletin boards; social media;

TV Monitors and manage and maintains the Atlanta Site SharePoint

Organizes materials to be presented at training meetings as directed.

Operates and maintains all office equipment. Serves as the “go-to” person for assistance with business technology, office systems, and network information.

Ensures data privacy and maintains high level of confidentiality, as required.

Maintains site distribution lists, telephone directories, emergency contacts, etc.

Maintains inventory of office supplies by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders from vendors.

Collaborates with office supply vendors and/or Purchasing Department to ensure timely orders and appropriate expense charges.

Propose and implement process improvements to increase efficiency and effectiveness.

Hosts site visitors and organizes tours. Work with Facilities lead to maintain office environment.

Creates, organizes, and maintains office files.

Other duties as assigned.

Education and Experience:

Associate degree or equivalent post-High School education/experience is required. 5-7 years of proven experience in administrative roles, preferably in a corporate setting, is also required.

Technical Skills and Competence Required:

Strong oral and written communication and organizational skills.

Excellent attention to detail and time management skills.

Works effectively with all levels of an organization.

Proficiency in English, both written and oral.

Computer proficiency with email; internet/online training; working knowledge of Microsoft Office, including Word and Excel; familiarity with manufacturing software programs.

Aptitude to learn new software and systems.

Demonstrated commitment to achieving business results in a manner consistent with Zoetis Core Beliefs and Mission Elements.

Physical Position Requirements

The work environment characteristics described here are representative of those a colleague encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Candidate position is site based in Lithia Springs GA (Atlanta). Must be able to sit, walk or stand for long periods of time.  Repetitive motions and substantial movement of the wrist, hands, and fingers. Must be able to reach above shoulder level, bend/stoop, kneel, push/pull, and handle/grip frequently. Must be able to work scheduled 40 hours with the ability to work overtime as needed.  General work hours are from 8:00 am to 5:00 pm in an office setting. Must be able to lift and carry up to 25 lbs. Use of necessary personal protective equipment is also required.

Full timeRegularColleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Notice: Zoetis Recruiters will contact candidates via email from an address ending in @zoetis.com and may also initially connect with candidates through LinkedIn, including LinkedIn InMail. Zoetis does not use Gmail, Outlook, Yahoo, or other web-based/generic email domains to communicate about job opportunities, interviews, or offers of employment. If you receive a recruitment-related email message claiming to be from Zoetis that does not come from @zoetis.com, please treat it as suspicious. For your security, do not reply, click links, open attachments, share personal or financial information, or send money in response to unexpected or questionable recruitment communications.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at zoetiscolleagueservices@zoetis.com to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.