Executive Assistant, SEPS

Join the Sony Engagement Platform Services (SEPS) Team, where innovation meets collaboration in the dynamic world of digital engagement. At SEPS, we are building the next-generation platform that powers how fans connect with the content—and the creators—they love. Our mission is to unlock meaningful, data-driven engagement across Sony’s entertainment ecosystem, from games and anime to music, film, and live experiences—empowering both internal teams and external partners to build at scale. Our mission is to create a world-class engagement platform that not only enhances existing revenue streams but also drives new opportunities through a robust ecosystem of partners and creators. By decoupling application development from platform services, we empower our teams to deliver exceptional solutions with agility and efficiency. If you are passionate about shaping the future of digital engagement and want to be part of a vibrant community that values creativity and collaboration, we invite you to explore the exciting opportunities within our team. Together, we will shape the future of fan experiences and define the foundation for what’s possible in the realm of engagement. To learn more visit: www.sony.com/en/SonyInfo/technology/stories/entries/sep_introduction/

BUSINESS FLUENT JAPANESE LANGUAGE SKILLS REQUIRED

POSITION SUMMARY

Sony Corporation of America (SCA) is seeking a dynamic Executive Assistant, SEPS to support high level executives and their team.  The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.   

This position will be on a hybrid schedule with 3 days per week in the San Diego office. 

JOB RESPONSIBILITIES 

• Provide executive support to senior-level executives and their teams  

• Organize and support meetings including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access

• Maintain agenda and supporting materials for staff meetings; track and follow up on action items and communication threads across the team
• Own and lead the planning and execution of SEPS team engagement activities, including leadership meetings, all hands, workshops, team visits, newsletters, and events, ensuring timely preparation, clear communications, logistics, follow up and continuous improvement.

• Distribute department mail; arrange messenger and overnight package services  

• Arrange & manage travel including flights, hotels, and rental vehicles  

• Prepare expense reports   

• Create and prepare presentations, spreadsheets, and memos. 

• Maintain/archive files that may contain confidential information  

• Prepare and launch documents for e-signatures  

• Onboard/offboard personnel  

• Coordinate Facilities and IT requests  

• Support Administrative Professional initiative  

• Order/maintain department supplies; coordinate procurement and distribution of branded swag and promotional items

• Organize team-building events 

• Assist in projects as needed. 

• Track SEPS contracts and approval flows

• Track and manage communication items including follow-ups, action items, and key correspondence across internal and external stakeholders
• Own and manage the SEPS internal communications plan, including newsletter, leadership communications, meeting updates, presentations, and follow-up communications. Coordinate content development, review, formatting, approval, and distribution with leadership and relevant internal teams.
• Use business fluent Japanese and English to coordinate with Japan based stakeholders, facilitate communications and meetings, and review Japanese and English materials for clarity, context, and appropriateness before distribution.

• Create monthly SEPS Newsletters and similar artifacts

• Help maintain a SEPS Calendar for key milestones, vacation schedules and workshops, team engagement activities, and team visits.
• Serve as a coordination point with Internal Communications and other groups to support SEPS communications and engagement activities.
• Support executive interactions with external stakeholders and partners through meeting scheduling, visit logistics, briefing materials, and follow up, as applicable

• Perform other related duties as assigned   

• Liaise and build relationships with other groups within the organization  

• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above 

QUALIFICATIONS FOR POSITION  

Your qualifications and experience should include:   

• College degree preferred   

• Minimum of 5 years executive level administrative experience  

• Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team  

• Ability to work under pressure, multitask, and problem solve  

• Excellent communication skills, both written and oral  

• Collaborative team player, working professionally with other departments and assistants  
• Experience developing or executing internal communications, employee-engagement activities, executive meetings, workshops, visits, events, or similar organizational initiatives preferred.
• Ability to prepare polished executive materials, develop clear communications, and manage review and distribution accurately and discreetly.
• Ability to coordinate effectively across multiple internal teams and communicate professionally with external stakeholders across time zones.

• Fluent in Japanese required.

• Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote  

• Must be authorized to work in the United States. 

Benefits:      

 SCA offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family’s physical, emotional, and financial well-being.     

 What we offer you:   

• Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)    

• Employee assistance plan and comprehensive behavioral health benefits   

• Fertility benefits, including, surrogacy, and adoption assistance programs     

• Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children    

• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance    

• Short-term & long-term disability plans     

• Up to 12 weeks of paid parental and caregiver leave     

• 401(k) Plan with pre-tax, Roth, and after-tax options and company match with v immediate vesting   

• Education assistance and student loan programs      

• Opportunities to train and participate in Administrative Professionals L&D initiatives  

Other Programs:    

• Flexible Work Arrangements, including remote work schedules 

• Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs)   

• Referral bonuses (subject to eligibility)     

• Matching gift program     

• A wide variety of employee business resource groups (EBRGs)     

• Special discounts on Sony products, offered exclusively to Sony employees   

• Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)     

The target annualized base salary range for this position is $75,000 to $83,000. The individual will be paid hourly and eligible for overtime. In addition to the annual base salary, this role has an annual bonus target of 5%. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.    

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SCA will consider qualified applicants with arrest or conviction records in accordance with applicable law.

All qualified applicants will receive consideration for employment without regard to any basis protected by applicable federal, state, or local law, ordinance, or regulation.

Disability Accommodation for Applicants to Sony Corporation of America

Sony Corporation of America provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests, please contact us by email at careers@sonyusa.com or by mail to: Sony Corporation of America, People Experience Department, 25 Madison Avenue, New York, NY 10010. Please indicate the position you are applying for.

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